January 23, 2005

Board Meeting Minutes
11:07 AM, Jan 23, 2005
Mid County Fire Station, 148 North Hwy 5, Camdenton, MO


Ø Before Meeting
    o Sign in
 

Ø Old business
    o Still need report from Eddie Simmons and Carl Wagner on NSS Conservancies Forum.
    o Problems with current release (Rose Griffin, Mike Hartley)
        § Rick Hines is name as chairman in Release
        § Physical requirements
        § Minor rewording
 

Ø Committee Discussions
    o Access (Randy Bruegger)
        § New condensed Access Policy
        § Cave usage statistics
        § Motion made to approve new Access Policy
            · Motion seconded by Terry DeFraties
            · Open to discussion
                ¨ Mike Hartley has some problems with policy, feels some things are not well defined.
            · Call for a vote, Motion carries unanimously
    o Web Page
        § Removal of email list from web page planned
        § Recommend joining CCCnews@yahoogroups.com <mailto:CCCnews@yahoogroups.com>
        § Looking to incorporate membership database into the Webpage
        § Working on spawning email lists from the database
    o Membership (Randy Bruegger)
        § Rick explained that the board had passed a motion that membership applications and release forms must be completed every year. This is not documented in the membership manual but possibly in past board minutes.

        § Randy suggested that it be added to the member manual specifically that the release and membership application be on file.

        § Motion made by Terry DeFraties to add "Your rights as a CCCmember, including access to the property," to the membership application
            · Motion seconded by Mike Hartley
            · Motion carried unanimously
    o Biology
        § Bill Gee made motion to continue Biology Policy concerning bats in Carroll River Passage for 1 year from today.
        § Motion seconded by Mike Hartley
        § Motion carries unanimously
    o Rescue/Safety (Terry DeFraties)
        § Terry is happy with current policy
        § Rescue needs more money to replace equipment used in the haul system that is currently borrowed from individuals, and to make hypothermia kits. Rescue needs to spend $1000, $700 for rigging and $300 for IRT/First Aid/Hypothermia kits. Rescue currently has $690 to spend and is requesting $310.
        § Terry made a motion to grant an additional $310 to purchase IRT/First Aid/Hypothermia Kits
            · Motion Seconded by Mike Hartley
            · Motion carries
        § Terry made a motion to spend $420 of Rescue money less and donations to replace personal gear and reimburse expenditures for haul system components.
            · Motion Seconded by Mike Hartley
            · Motion Carries
    o Water
        § Level and flow monitoring (Bill Gee)
            · No Money to spend on data collection. Looking into possible grants.
    § Analysis (Bill Copeland)
        · Made one run to Carroll River, Thunder River, and Toronto Springs
    o Bylaw change to consider for the July 05 meeting
        § Rick Notified the Board of Proposed Bylaws Change concerning:
            · Electronic board votes between meetings
            · Quorum
            · Proxies
                ¨ Terry made a motion to accept reasonable hard copy proxies at today's members meeting
    o Seconded by Mike Hartley
    o Motion Carries
    o Sauna (Mike Hartley)
        § Frame is being donated by Mike
        § Eddie is working on sides
        § Sauna will be on concrete base as was approved by Gregg Fry and Board
    o Landowner relations (Hines)
        § Lease
            · Rick sent $50 to Chris Danuser and $50 to Greg Fry to renew leases for another 5 years.
Ø Meeting Adjourned


Minutes by Jeffrey Crews
 

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