Rick Hines called the meeting to order at 12:30 at the new
entrance.
Carroll Cave Conservancy
Board of Directors Meeting 10/12/02
The following Board Members were in attendance:
Marty Griffin, Rick Hines, Eddie Simmons, Kathy Sumner, Carl Wagner
The following members were also in attendance: Terry DeFraties, Andy Isbell
Access Policy
The suggested Access Policy changes submitted by the Access Committee were
approved by the Board.
Members should be aware that Access Policy will be enforced for every trip. Trip
reports will be submitted for every trip. If anyone is added to a trip after a
trip permit is granted, the Access Committee must be informed prior to the trip.
There will be a box containing a trip registry & blank trip report forms
located at the schoolhouse for now. The box will be moved to the entrance after
the entrance building is complete.
Membership Policy
The Board approved the following Membership Policy changes: Dues for 2003 will
be as follows - Regular $15.00, Family (living in same household) $20, Minor $5,
mailed news $5 additional.
Retroactive through October 1, 2002 - anyone who pays dues by this date will be
paid through the end of 2003.
The Board discussed whether "sweat equity" could (in some
circumstances) be used to "pay" membership dues.
Nominating Committee
The Nominating Committee includes Andy Isbell, Dave McCool, & Jeremy Eaton.
The committee will verify which officers are willing to be nominated for another
term, whether anyone else would like to run for office, determine if candidates
for any open positions need to be sought, and, if so, seek out candidates for
any open positions.
Budget Discussion
The Board discussed the following issues concerning the possibility of creating
a CCC budget:
Is there currently enough unallocated money in the treasury to necessitate a
budget at this time? Are CCC priorities already obvious enough for expenditure
requests to be approved without a formal budget at this time?
There is currently approximately $8,000.00 in the treasury with approximately
$1,000.00 yet to be paid for misc. bills & $1,000.00 yet to be paid for the
ladders that have been ordered.
The following items will require noticeable expenditures: water sample analysis,
rock sample analysis, entrance building, ladder & related hardware,
safety/rescue equipment.
The following developments will ease much of the strain on the budget: Eddie
Simmons has procured a commitment from High Brothers' Lumber to donate the
lumber for the schoolhouse roof. The doors & windows for the
schoolhouse will be donated by Eddie's employer.
Proposed Changes to Bylaws
The Board will ask members to vote on the following five changes to the Bylaws
in the January meeting: (1) & (2) are underlined - Change Bylaws to reflect:
…Officers appoint three or more additional Directors…; (3) Change Bylaws to
reflect that Bylaws can be amended by a 2/3 vote of members present at the
meeting in which the vote is taken; (4) Notify members of the proposed changes
to be voted on prior to the meeting in which the vote will be taken; (5) Delete
specific project or committee assignments for Directors in the Bylaws.
The proposed changes will be e-mailed to Jeff Page, Bylaws Committee Chairman.
New Board Members
The Board approved the following two additional Directors: Bill Copeland and
Jeff Page.
New Committee Chairman/Project Leaders
Lawrence Ireland is the Biology Committee Chairman and Morris Hall is the
Geology Committee Chairman.
CCC needs a Chairman for the Restoration/Conservation Committee. Marty
Griffin will ask Earl Biffel if he is interested in the position. Eddie
Simmons reported that he has discussed the position with Jon Beard. Jon is
willing to serve as an advisor, but currently has too many ongoing commitments
to chair the committee himself.
CCC needs a project leader for the schoolhouse restoration. Eddie Simmons will
ask Bill Heim if he is interested in serving as the project leader.
Jeff Page has agreed to serve as the CCC Historian.
Projects:
Schoolhouse Roof:
Terry DeFraties will consult with an engineer regarding structural requirements
for the proposed attic floor, which would add considerable space with minimal
cost. Terry will compile a list of materials needed to restore the schoolhouse
roof and submit the list to Bill Copeland, Fundraising Chairman, no later than
October 26, so Bill can present the list to High Brothers' Lumber who has agreed
to donate the roof materials.
Schoolhouse Restoration - Possible CCC liaison with Historical Society:
Bill Copeland will consult the local Historical Society regarding a possible
liaison with CCC in an effort to lend added credibility to CCC's requests to the
community for donations to restore the schoolhouse.
New 501 c 3 Application needed:
The IRS will require CCC to submit another 501 c 3 application (40 pages) and
pay another $150 application fee to retain 501 c 3 status, since CCC is now a
new entity, CCC Inc. Rick Hines will fill out the application.
Airlocks:
Richard Thompson will complete the airlocks in a few weeks. MCKC has
donated $500 to this project and the other materials will be donated as well.
News:
The National Cave Rescue Orientation Weekend was a success.
The Survey Orientation was a success.
New Carroll Survey vectors have been added to the AutoCAD map.
The Carroll Cave Breakthrough report is featured in the 3rd edition of
www.caves.com magazine.
Videos of the breakthrough weekend are on the web at www.caves.com
Morris Hall has two articles in www.caves.com magazine.
Dr. Paul Worsey and John Bowles wrote a paper on the CCC blasting project that
will be presented at a blasting conference in Lake Ozark this November and a
national conference in Nashville in 2003.
The next CCC meeting will be held Sunday, January 19, 2003 at 1:00 p.m.,
possibly at Lake Ozark City Hall or maybe an alternate location.
Minutes recorded by Kathy Sumner