Carroll Cave Conservancy, Inc.
Board of Directors Meeting - January 12, 2003
Rick Hines called the meeting to order at 12:10 p.m. at the Camden County
Firehouse.
The following Board Members were in attendance:
Bill Copeland, Marty Griffin, Rick Hines, Ron Lather, Jeff Page, Eddie Simmons,
Kathy Sumner, Carl Wagner
A new set of proposed Bylaws has been drawn up incorporating the changes
discussed at the board meeting on October 12, 2002. The board voted in favor of
the proposed Bylaws changes.
Discussion of whether Bylaws should allow proxy voting and how to deal with the
absence of a quorum. Should electronic voting be allowed? Harold Maris and Jeff
Page will work on this issue.
The Board will review and vote (electronically) on proposed Access Policy
changes by the end of the month.
A list of nominees for CCC Officer was drawn up by the Nominating Committee
Chairman.
Carroll Cave Conservancy, Inc.
January 12, 2003 - Meeting Minutes
The 16th meeting of Carroll Cave Conservancy, Inc. convened at 1:00 a.m. at the
Camden County Firehouse. The meeting was called to order by Rick Hines. Members
were asked to sign the attendance sheet and introduce themselves.
The attendees were as follows:
Roger Brown, Randy Bruegger' Brian Burton, Bryon Carmoney, Bill Copeland, Terry
DeFraties, David Foran, Bill Gee, Marty Griffin, Mike Hartley, Carolyn Hartley (prox),
Rick Hines, Lawrence Ireland, Ron Lather, Ken Long, Tom Lounsbury, Harold Maris,
Donald Marsan, Theresa Marsan, Ben Miller, Jeff Page, Wayne Pierce, Valerie
Schmidt, Rosalie Shaw, Eddie Simmons, Kathy Sumner, Leo Thompson, Carl Wagner,
Paul Woods
Secretary's Report - Kathy Sumner summarized the minutes of the last meeting
held on July 14, 2002 and the Board of Directors meeting held on October 12,
2002. Bill Copeland and Jeff Page were added to the Board of Directors at that
meeting.
Treasurer's Report - Wayne Burnett, Treasurer, was not able to attend. Rick
Hines reported that there is currently $4,933.76 in the treasury with
approximately $1,000.00 yet to be deposited. MVOR netted $3,333.00. Rick
presented a Profit and Loss Statement for CCC covering 05/98 to 01/03.
Old Business:
Carl Wagner of the Nominating Committee announced the following nominees for CCC
office: Rick Hines for President (2nd term), Eddie Simmons for Vice President
(2nd term), Rosalie Shaw for Treasurer, and three nominees for Secretary: Matt
Goska, Harold Maris, and Teddy Marsan. A secret ballot was taken and Teddy
Marsan was elected as Secretary.
Members accepted the proposed changes to the Bylaws as outlined below:
(1) & (2) are underlined - Change bylaws to reflect:…Officers appoint three or
more additional Directors…; (3) Change Bylaws to reflect that Bylaws can be
amended by a 2/3 vote of members present at the meeting in which the vote is
taken; (4) Notify members of the proposed changes to be voted on prior to the
meeting in which the vote will be taken; (5) Delete specific project or
committee assignments for Directors in the Bylaws. A copy of the proposed
bylaws were included with the meeting agenda available to all members.
Committee & Project Reports:
Survey - Tom Lounsbury provided members with a report outlining the current
status of the Carroll Cave Survey. A Survey Team Orientation was held at the
Sweatt campground on October 5, 2002 - 46 potential surveyors participated.
Randy Bruegger stated that more survey training is tentatively scheduled for
late March. Tom reported that as of 01/11/03, over one mile has been surveyed.
Ben Miller elaborated on some big new passage found just past the Round Room.
Complete mapping survey trip reports are posted on the CCC website.
Access - Eddie Simmons reported that the Access Committee now has a database for
permits and trip reports. Copies of the proposed revised Access Policy were made
available to members and Eddie elaborated on the proposed changes designed to
make Access a more workable process. Harold Maris worked with the Access
Committee on the current version of the policy. Eddie also suggested that
Project Manager roles and definitions could be included in the Access Policy.
Members with comments on the proposed policy should contact the Board who will
review and vote on the proposed changes by the end of the month.
Biology - Lawrence Ireland explained the need for setting priorities to collect
baseline data. Future biology projects include fish counts, and habitat
descriptions and assessment of environmental conditions throughout the cave.
Other ideas include building, baiting, and checking traps, isopod counts at
riffles, trails, guano, and "landing zone". Lawrence is tentatively planning a
fish counting trip for February 8.
Rescue - Greg Miller could not attend. The Rescue Pre-Plan is still being worked
on. Rick stated that a voice cave radio would be beneficial in rescue
situations. Randy Bruegger volunteered to research voice cave radio options and
report back at the next meeting.
Geology - Morris Hall prepared a Geology Committee Report, which was outlined
for the members by Jeff Page. The report is posted in the Geology section of the
CCC website. Jeff stated that there have been two sinkhole research trips to
date. Greg Fry was involved with both trips and was instrumental in procuring
the cooperation of landowners. Tom Aley will be doing dye tracing in the area.
Membership - Bryon Carmoney had membership cards for all members paying 2003
dues on the meeting date or before. Copies of the current membership policy
were made available to members.
Web Page - Marty Griffin stated that the web page is constantly evolving to meet
the needs of CCC. http://carrollcave.org is once again hosted at the lake with
CDOC.NET and will be given a second level domain name for testing purposes:
CCC.CDOC.NET. CDOC informed Marty that interactive database will now be allowed
on their server. Trip Permit Forms and Trip Report Forms are now available
online. Email business involving the Access Committee may now be addressed to
Access@carrollcave.org
Entrance Hardware & Plans - Rick Hines showed members a diagram of the entrance
configuration to be constructed. Richard Thompson built two stainless steel
airlocks using the $500.00 MCKC donation, which was quite a deal. The ladder
has been purchased and still needs to be installed. A cable and free running
ascender system will be installed with the ladder. Members discussed the need
for volunteers to come forward to complete the work on the entrance.
Sauna - CCC has permission to build a sauna behind the schoolhouse. Richard
Cindric will lead the project. His current plan is to use a surplus Morton
Building for the structure.
Schoolhouse Restoration - The roof has been removed from the schoolhouse. Teddy
Marsan donated some of her original cave artwork to display in the schoolhouse
once it is complete. Terry DeFraties will be coordinating the restoration
plans. He reported that drawings and sketches of details and a list of
materials needed to restore the roofline and incorporate an attic mezzanine with
steps is complete. He explained that the first step is to restore or replace the
chimney and stabilize the walls. Once the top plates and chimney are complete,
Terry estimates that the remaining restoration can be completed in 3 or 4
weekends providing sufficient tools and people are available. Eddie has been in
contact with High Brothers Lumber regarding donation of materials. He should
also be able to procure donated windows and doors.
Historian - Jeff Page is approaching Carroll Cave History in three phases -
pre-history and Traw ownership: Carroll ownership and the scientific exploration
beginning mid 1950's; and CCC history. Jeff has interviewed a long time area
resident and arranged meetings with early Carroll explorers.
MSS - Marty Griffin will begin serving as CCC's MSS representative.
Cave Restoration - Jonathan Beard has agreed to serve as a consultant only and
has prepared a restoration outline. CCC is still in need of a restoration
chairman.
501 c 3 - Rick Hines will complete the 501 c 3 application needed for CCC Inc.
and will submit by May.
Fundraising - Bill Copeland reported that he still has some ideas for
fundraising. Terry Sherman is taking orders to see if a second printing of his
CCC calendar is feasible and if so, he will donate any profits to CCC.
The meeting adjourned at 4:00 p.m.
Recorded by Kathy Sumner